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Security @ TCC

 

 

Introduction

Tidewater Community College is mindful of its responsibility for the safety and security of its students, employees, and visitors and is committed to promoting a safe and secure environment.  Because no college or university campus is isolated from crime, TCC has developed policies and procedures that are designed to ensure that reasonable measures are taken to protect people and property on the college’s campuses and other locations.  The college’s main campuses are Portsmouth, Chesapeake, Norfolk, and Virginia Beach. The campus centers are the Workforce Solutions Center in Suffolk, the Regional Automotive Center in Chesapeake, the Visual Arts Center in Portsmouth, and the Tri-City Center in Portsmouth.  To help maintain a safe and secure environment, TCC has contracted with a private firm to provide unarmed security staff.  For classroom locations that are part of another institution’s facility, such as the Tri-City Center, the institution that the space is located in provides security services.  A full-time Director of Safety & Security oversees the day-to-day security operation at all TCC locations.

Timely Warnings

In the event a situation arises, either on or off one of TCC’s campuses or other locations, that, in the judgment of college leadership, constitutes a serious or continuing criminal threat to students and employees, a “timely warning” will be issued as soon as pertinent information is available.  The warning may be issued through the college’s e-mail system, through the emergency telephone notification system, through the external speaker system, through social media or through the TCC Alerts system to students, faculty, and staff depending on the particular circumstances of the threat.  TCC Alerts is an opt-in system for members of the college community to receive text and email messages.  The Director of Emergency Preparedness may also cause an announcement to be posted on the college’s web homepage at www.tcc.edu.  Anyone with information warranting a timely warning should report the circumstances to the Safety & Security Office by phone (822-1199), in person to any College Security Officer, or to a campus Dean of Students.

Students, faculty, and staff are encouraged to register to receive TCC Alerts through the website: https://member.everbridge.net/index/453003085614995#/login/.

Emergency Notification

Upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on a TCC campus or other TCC location, the college, taking into account the safety of the community, will determine the content of the notification message and initiate the college’s emergency notification system (TCC Alerts), and may initiate the telephone notification system, the external speaker system, email notification, social media, and postings on the college’s web homepage unless the notifications will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.  In such an event, the following procedures will be implemented.

  • At the TCC campus or location affected by the emergency or dangerous situation, the Campus Provost (or successor) will initiate the emergency response and will, if able to do so, notify students and employees via TCC Alerts, by e-mail, by the use of runners, two-way radio communication, digital signage, through an external speaker system, through the campus emergency telephone notification system, and a telephone call tree.
  • Upon becoming aware of an emergency or dangerous situation, the Executive Staff member responsible for the campus or other TCC location (i.e., Campus Provost or Vice President or their respective designated successors) will immediately notify the college’s Emergency Management Coordinator (i.e., Director of Emergency Preparedness or designated successor).  At the affected campus or other TCC location, the Executive Staff member (or designated successor) will establish command of the incident, assess the situation, and coordinate the response, including transitioning Incident Command to emergency responders as they arrive at the scene. The Emergency Management Coordinator will, based upon the nature of the emergency or dangerous situation, determine both the contents of and the audience to whom emergency notification will be sent and will initiate the notification system.
  • In the event that the emergency or dangerous situation will affect the larger community external to TCC, the Emergency Management Coordinator and the Vice President for Public Affairs and Communications, will determine the contents of the message to be communicated to the public and the means by which to do so, e.g., college website, radio/TV, media conference, locality Emergency Operations Center, etc.
  • The college positions responsible for carrying out the process delineated above are:
    • Director of Emergency Preparedness
    • Campus Provosts
    • Designated successors to the above positions.
    • Other college officials will assist in carrying out the process, including the Director of Safety & Security, the Director of Facilities Management & Services, and the Vice President for Public Affairs and Communications

Emergency Preparedness, Emergency Response and Evacuation Procedures

Campus Provosts are responsible for conducting annual emergency response and evacuation exercises in coordination with the Director of Emergency Preparedness. The college’s Crisis and Emergency Management Plan (CEMP) establishes procedure to follow for an emergency situation and is publicized on posters throughout the campuses, through handouts, online and through training programs.  The TCC Alerts emergency notification system is tested at least once per semester.  Pre-announced college-wide emergency response exercises are conducted as well as campus specific tabletop exercises and emergency evacuation drills.

 

Annual Disclosure of Crime Statistics

The Director of Safety & Security prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.  The full text of this report can be located on TCC’s website at http://web.tcc.edu/security/info.htm .  This report is prepared in cooperation with the local law enforcement agencies surrounding each of the college’s campuses and centers. 

Campus crime, arrest, and referral statistics include those reported to the TCC Safety & Security staff, to Campus Security Authorities as defined in TCC Policy 1303 and to local law enforcement agencies.  Criminal offenses reported to law enforcement agencies that have been determined as unfounded by the investigating law enforcement agency will be reflected in the annual crime statistics maintained for each campus and made available to the college.  Each year, an e-mail notification is made to all enrolled students and employees providing the website to access this report.  Copies of the report may also be obtained at the Office of Safety & Security located in the Green District Administration Building suite 105 or by calling (757) 822-1199.  All prospective employees may obtain a copy from the Office of Human Resources in the Green District Administration Building suite 605 or by calling (757) 822-1704.  Current Statistics by campus are available at http://web.tcc.edu/security/statistics.htm .

 

Reporting of Criminal Offenses and Emergencies

In an emergency, dial 911 or use one of the emergency call boxes. Otherwise, to report a crime, contact a Security Officer at any campus in person or by calling the 24-hour cell phone telephone number as listed below for each campus.  Crime reports may also be directed to the Director of Safety & Security at 822-1199, to the Campus Dean of Student Services for each respective campus, or to the Title IX Coordinator.  Any suspicious activity or person seen in the parking lots, on college grounds, or loitering around vehicles, building entrances, or inside buildings should be reported to a campus Security Officer.  In addition, crimes or suspicious activity may also be reported to the police authority having jurisdiction. 

If a crime of murder, sex offense, robbery, aggravated assault, burglary, or motor vehicle theft occurs and there is a potential for continuation of the crime, a notice of warning will be posted in accordance with the college policy on the respective campus where the offense occurred.  It is the policy of the college that all criminal acts, including third party reports, should be reported to the Security Officer on duty and that the victim will be provided the opportunity to also report the incident to the local police. The immediate reporting of any crime, especially sexual assaults, assists in the preservation of evidence necessary to convict a person involved in such criminal activity.

Security Department Contact Information

Chesapeake Campus Security757-327-9940
District Safety and Security Office757-822-1199
Norfolk Campus Security757-327-9924
Portsmouth Campus Security757-592-7742
Regional Automotive Center Security757-327-9899
Tri-City Center Security757-408-4175
Virginia Beach Campus Security757-327-9900
Visual Arts Center Security757-327-9907
Workforce Solutions/Suffolk Security757-327-9942

Anonymous and Confidential Reporting Procedures

If you are a victim of a crime and you do not wish to reveal your identity, and you do not wish to pursue criminal action within the criminal justice system or disciplinary action within TCC, you may file a confidential report online through the TCC Anonymous Witness Site at https://forms.tcc.edu/anonymous-witness.  The purpose of the confidential report is to comply with an individual’s wish to keep the identity of the individual confidential while taking steps to ensure the safety of the individual and others. Reports filed in this manner are counted and disclosed in the annual crimes statistics.

College Security

Except for those locations that college activities are part of another institution such as the Tri-City Center, TCC provides uniformed Security Officers at each of its campus facilities 24 hours a day, seven days a week. The Security Officers are licensed by the State of Virginia and Certified as Campus Security Officers by the Virginia Department of Criminal Justice. The Security Officers enforce Tidewater Community College regulations, including the authority to ask persons for identification and to determine whether individuals have lawful business at TCC. The security staff are not responsible for public areas surrounding college properties. They do not possess arrest power.   The Safety & Security Department contacts the local police authority to enforce federal, state, and local statutes and coordinates with police officials to investigate criminal offenses.  Security services for locations that the college shares classroom space are provided by the institution responsible for the site. The Safety & Security Department works with the campus provosts and other college officials to provide security awareness information and programs.

Campus Security Authorities

In addition to security staff, campus officials who have significant responsibility for student and campus activities are designated as Campus Security Authorities (CSA). CSAs include faculty members who are student organization advisors.  CSAs are required to report to the Department of Safety and Security criminal and Clery reportable offenses of which they become aware.  A person reporting a Clery reportable incident to a CSA may request confidentiality. This request will be honored to the extent permitted by law. TCC does not employ counselors or staff whose full-time official responsibility includes psychological or pastoral counseling. Information involving potential danger to individuals or others reported directly to campus officials who have been identified as Campus Security Authorities by persons requesting confidentiality may be referred to or reported to law enforcement authorities by TCC.

The college’s policy on CSAs is available on-line at: http://web.tcc.edu/policies/1000/1303CampusSecurityAuthorities.pdf .

Law Enforcement

The Virginia State Police have primary law enforcement jurisdiction over the campuses of Tidewater Community College.  The college has a memorandum of understanding with the Virginia State Police for the investigation of serious criminal offenses. In addition, although TCC does not have a memorandum of understanding with local law enforcement agencies, the college interacts with the police agencies of the localities in which the college’s campuses and centers are located. The local police agency is the primary law enforcement responder for reported crimes and criminal emergencies.  The Virginia Beach Police Department, the Portsmouth Police Department, the Norfolk Police Department, the Chesapeake Police Department and the Suffolk Police Department are the first responders to incidents at college property within their jurisdiction. The college annually conducts joint exercises with law enforcement agencies at selected campuses. The crime prevention resources of each law enforcement agency are also made available to the campus community.

 

Building Security and Access

All TCC buildings are patrolled on a regular and ongoing basis and are secured by Security Officers or by automated access control systems after normal hours of use.  Access to secured college buildings or other college facilities after hours is restricted to authorized individuals who are issued keys, have been assigned card access, or been provided a pass or permission. All maintenance problems discovered by or reported to college Security are reported to TCC’s Facilities Management & Services Department.  All maintenance problems which could cause a risk of harm or danger to individuals are reported immediately to a Facilities Management & Services Department supervisor or designee for immediate action to correct the problem.

Security Awareness and Crime Prevention

College Security Officers document security and safety incidents and concerns found during the patrols of buildings and grounds on a standard report form.  The form is forwarded through the respective campus provost or to the responsible party for the concern to be addressed. Crime prevention information and programs are available each semester to students, faculty, and staff in the areas of personal safety and the protection of property. Students and employees are encouraged to report suspicious activity, to secure valuables, to report criminal offenses and their responsibility to follow the criminal code.

 

Prevention of Campus and Workplace Violence

The college is committed to providing a safe environment for its students, employees, and visitors.  To promote such an environment, TCC strictly prohibits threats or acts of violence by or against members of the college community. The college designates a committee responsible for coordinating the college’s violence prevention efforts.  The college also has a Threat Assessment Team responsible for implementing the college’s assessment, intervention, and action protocol in individual cases. The college’s prevention of campus and workplace policy is available on-line at: http://web.tcc.edu/policies/1000/1301CampusandWorkplaceViolencePrevention.pdf

Off-Campus Student Activities

TCC does not have off-campus student organizations. TCC students who commit criminal offenses, whether on or off campus, are subject to the jurisdiction of the local police agencies of the locality in which the offense was committed.

Students may be subject to college disciplinary action for on- or off-campus conduct. Disciplinary action by the college is not a criminal process, and the double jeopardy doctrine does not apply to student discipline. The college may elect to process a charge of misconduct even if the student may be or has been charged with a criminal offense arising out of the same act. The college will not delay its processing of a matter because of pending criminal charges, a trial, or an appeal.

Possession, Use, and Sale of Alcoholic Beverages

College Security Officers and officials actively suppress the illegal possession, use, or sale of alcoholic beverages. Violations of this nature, including underage drinking or possession, are dealt with by local police agencies by arresting or summoning individuals for violations of law before the court. Violations of student alcohol policies are adjudicated by the respective Campus Dean of Student Services.

Possession, Use, and Sale of Illegal Drugs

College Security Officers and officials actively suppress the illegal possession, use or sale or illegal drugs. Anyone found in violation of any state or federal drug law will be referred to local law enforcement for criminal action and arrest.  Violations of student drug policies are adjudicated by the respective Campus Dean of Student Services.

Substance Abuse and Alcohol Education and Resources

TCC provides annual programs regarding alcohol and substance abuse prevention and awareness. Education pertaining to alcohol and substance use, abuse, and treatment is presented during these programs. Resources for substance abuse education and assistance are provided during the workshops and addressed in the TCC policy on Alcohol and Other Drugs section 2.6 at http://web.tcc.edu/policies/1000/1103AlcoholandOtherDrugs.pdf.

Sexual Assault

Sexual assault is a crime and a violation of college code of conduct.  Sexual assault includes rape, fondling, incest, or statutory rape. It is defined as a sexual act without consent. Sections 18.2-61 to 18.2-67.10 of the Virginia Criminal Code address the charges and penalties for criminal sexual assault.

Consent


Consent is knowing, voluntary, and clear permission by word or action, to engage in mutually-agreed upon sexual activity. Silence does not necessarily constitute consent. Past consent to sexual activities, or a current or previous dating relationship, does not imply ongoing or future consent. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse).  An individual cannot consent who is under the age of legal consent. The existence of consent is based on the totality of the circumstances, including the context in which the alleged incident occurred. Mental incapacity means the condition of a person existing at the time that prevents the person from understanding the nature or consequences of the sexual act involved. Physical helplessness means unconsciousness or any other condition existing at the time which would otherwise render the person physically unable to communicate an unwillingness to act. Mental incapacity or physical helplessness may be reached through the use of alcohol or drugs.

Sexual Assault Reporting Procedures

If you or someone you know has been the victim of a sexual assault, contact a Security Officer at any campus in person or by calling the 24-hour cell phone telephone number as listed for each campus.  Crime reports may also be directed to the Director of Safety & Security at 822-1199, to the Campus Dean of Student Services for each respective campus, to the Title IX Coordinator or to the local police agency having jurisdiction.

Upon receipt of information of an alleged act of sexual violence the college’s sexual assault review committee chaired by the Title IX Coordinator shall meet within 72 hours to review the information and shall meet again as necessary as new information becomes available.

In cases in which the alleged act of sexual violence would constitute a felony violation the college will contact the Virginia State Police and the Commonwealth Attorney’s office and provide them the information reviewed by the college’s sexual assault review committee. 

Sexual Assault Victim Rights

The college will provide victims of sexual assault with the following;

  • Information about the available law-enforcement options for the investigation and prosecution of offenders.
  • The importance of the collection and preservation of evidence.
  • The available options for a protective order.
  • The available campus options for the investigation and adjudication under the college’s Student Code of Conduct, Sexual Misconduct Policies. Human Resource Policies and Title IX.
  • The victim’s rights to participate or decline to participate in any investigation to the extent permitted under state and federal law.
  • The applicable federal or state confidentially provisions that govern information provided by a victim.
  • The available on-campus resources and any unaffiliated community resources, including sexual assault crisis centers, domestic violence crisis centers, or other victim support services.
  • The importance of seeking appropriate medical attention

Sexual Misconduct Title IX Procedures

The Title IX Coordinator for the college is Dr. Michael Summers. His office is located at 121 College Place Suite 623M, Norfolk, VA 23510 and may be contacted by phone at 757-822-1066 or by email at msummers@tcc.edu.

The Title IX Coordinator is responsible for overseeing the prompt, fair, and impartial investigation and resolution of complaints filed with the college. Prior to the resolution of a complaint, the college may initiate interim measures to provide support for the complainant and may suspend or place on disciplinary or administrative leave the respondent when it is determined that the respondent’s continued presence on campus threatens the safety of an individual or of the campus community. Sexual violence and sexual assault are criminal activities. If there is a concurrent investigation by a law enforcement agency, the college will not wait for the conclusion of the criminal investigation to begin the college’s investigation process.  The college may delay temporarily the fact-finding portion of the investigation while law enforcement is gathering evidence.  Once notified that law enforcement evidence gathering is complete, the college will promptly resume its fact finding for the Title IX investigation.

The Title IX coordinator will determine whether there is a preponderance of the evidence based on the investigation to find that the respondent violated the Sexual Misconduct Policy. This should occur within 5 working days of the completion of the investigation. If the Title IX Coordinator finds the evidence does not prove by a preponderance of evidence that the respondent committed the alleged violation the matter will be closed. The determination and findings will be distributed in writing to the complainant and to the respondent.  Both the complainant and the respondent may appeal the findings. The college’s Sexual Misconduct Policy is available at:  http://web.tcc.edu/policies/1000/1108-Sexual-Misconduct.pdf.

Student Code of Conduct Disciplinary Procedures

A single act may simultaneously violate a federal law, a state law, county ordinance, a city ordinance, and a college regulation. A student may be subject to concurrent criminal prosecution and college discipline.

Students may be subject to the following sanctions for violation of college regulations:

  • Interim suspension for clear and present danger
  • Interim removal from class, laboratory or instructional facility
  • Dismissal from the college
  • Disciplinary suspension for a specified period of time
  • Disciplinary probation which may or may not be recorded on a student’s personal record
  • Administrative reprimand or admonition
  • Restitution for damages
  • Withhold the transcript or degree
  • Bar against readmission
  • Suspension of eligibility for college activities
  • Suspension from a specific class or campus activity, or the use of specific offices or services
  • Such other penalty or penalties as may be mutually determined.

Disciplinary action may be initiated by a complaint in writing filed by any member of the college community, including members of the faculty and student body and shall be filed with the campus dean or designee.  The campus dean or designee shall initiate an immediate investigation, gathering signed statements and interviewing appropriate persons. After completing the investigation the campus dean or designee may dismiss the complaint or determine that the complaint is supported by reliable evidence.

If the dean or designee determines there is reliable evidence, a written letter of charges will be provided to the accused student. The campus dean or designee may hear and adjudicate the matter or the campus dean may refer the matter to a disciplinary committee through the campus provost. A prompt written decision will be provided to the accused. Appeals from a dean’s adjudication can be made to the campus provost. Appeals from a disciplinary committee hearing can be made to the Vice President for Student Affairs.

Employee Conduct, Disciplinary Procedure, and Student Complaints

Employees who are accused of violations of college regulations are subject to the progressive disciplinary policies of the college and personnel action through their supervisors in consultation with the Associate Vice President for Human Resources.

Employees may be subject to the following sanctions for violations of college regulations:

  • Verbal warning or counseling
  • Written warning or counseling
  • Suspension
  • Termination

The college’s policy on student complaints provides a reasonable, prompt, orderly, and fairly administered resolution of complaints by an active student, credit or non-credit, for alleged improper, unfair, arbitrary or discriminatory treatment by college employees, or employees under contract to the college. The Vice President for Student Affairs is responsible for developing and maintaining procedures for resolving informal and formal complaints. The college’s Student Complaint Policy is available at: https://web.tcc.edu/policies/2000/2210-Student_Complaint_Process.pdf .

Domestic Violence, Dating Violence, and Stalking

TCC prohibits threats and acts of dating violence, domestic violence, and stalking on college property and within college facilities.  In addition, TCC prohibits threats or acts of violence at any college-sponsored event; while engaged in college business, educational, or athletic activities; and while traveling in college vehicles. TCC shall also evaluate any conduct of which it becomes aware, that occurs off-duty or outside the above-listed activities when that conduct may impact an employee’s or student’s relationship with the college community.

The United State Code 42 USC 13925 defines the term domestic violence to include felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from the person’s acts under the domestic or family violence laws of the jurisdiction.  Section 18.2-57.2 of the Virginia Criminal Code addresses the assault and battery against a family or household member and the penalty upon conviction is a Class 1 misdemeanor.

Dating violence is defined in the United States Code 42 USC 13925 as violence committed by a person (A) who is or has been in a social relationship or a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) the length of the relationship, (ii) the type of relationship., (iii) the frequency of interaction between the persons involved in the relationship.  Section 18.2-57 of the Virginia Criminal Code addresses Assault and Battery and any person who commits a simple assault or assault and battery shall be guilty of a Class 1 misdemeanor if convicted.

Stalking according to the United State Code 42 USC 13925 means engaging in a course of conduct directed at a specific person that would cause a reasonable person to (A) fear for his or her safety or the safety of others; or (B) suffer substantial emotional distress.  Stalking is addressed in the Virginia Criminal Code under section 18.2-60.3 and entails someone who on more than one occasion engages in conduct directed at another person with the intent to place, or when he knows or reasonably should know that the conduct places that other person in reasonable fear of death, criminal sexual assault, or bodily injury to that other person or to that other person’s family or household member.  The penalty upon conviction is a Class 1 misdemeanor.

Court Issued Protective Orders

Faculty, staff, and students who are victims of domestic violence, dating violence, or stalking are encouraged to apply for emergency protective orders through the court having jurisdiction.  This is to provide additional legal support to enable law enforcement personnel to take action if a violation occurs.  Copies of protective orders should be provided to the Tidewater Community College Security Department and when appropriate the college may issue no trespass banning letters to perpetrators and/or for safety reasons may coordinate a student’s class schedule.

 

Reporting Domestic Violence, Dating Violence, Sexual Assault, and Stalking

Incidents of domestic violence, dating violence, and stalking should be reported to local police authorities, to the Department of Safety and Security, and the Dean of Students if a student is involved or the Office of Human Resources if it involves an employee.

Domestic Violence, Dating Violence, Sexual Assault, and Stalking Prevention and Response

The college promotes awareness and support programs regarding domestic violence, dating violence, sexual assault and stalking through the Tidewater Community College Women’s Center and through policies detailed in the handbooks for students and employees. All college employees are required to complete online prevention and awareness training regarding dating violence, domestic violence, sexual assault, and stalking, including bystander intervention and risk reduction information. In addition, all new students enrolled at TCC are provided access to a comprehensive web-based program that teaches them about sexual assault and relationship violence, the elements of healthy relationships, the importance of sexual consent, and the role of bystanders in creating safe and healthy communities.

Allegations of domestic violence, dating violence, sexual assault, and stalking that are reported to a college official for investigation and for a disciplinary hearing may result in suspension or expulsion from TCC if it involves a student and disciplinary action up to the termination of employment if it involves an employee.  Both the accuser and the accused will be informed of the outcome of any campus disciplinary proceeding.  Information about resources available in the community for any student who is a victim of sexual assault is provided by the Women’s Center.  In addition, any student involved in an alleged domestic violence, dating violence, sexual assault, and stalking incident will be given assistance by the Campus Dean of Student Services and will be encouraged to report the incident to local law enforcement authorities.

Statewide Registration of Sex Offenders

In accordance with the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act, and the Family Educational Rights and Privacy Act of 1974, Tidewater Community College is providing a link to the Virginia State Police Sex Offender Registry. This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a state concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a state to provide notice of each institution of higher education in that state at which the person is employed, carries a vocation, or is a student.  In the Commonwealth of Virginia, convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Department of State Police.

The Sex Offender and Crimes Against Minors Registry (SOR) for VIOLENT SEX OFFENDERS is available via Internet pursuant to Section 19.2-390.1, (D), of the Code of Virginia.  Registry information provided under this section shall be used for the purposes of the administration of criminal justice, screening of current or prospective employees and volunteers, or otherwise for the protection of the public in general and children in particular.  Unlawful use of the information for purposes of intimidating or harassing another is prohibited and willful violation shall be punishable as a Class 1 misdemeanor.

The Virginia State Police is responsible for maintaining this registry.  Follow the link below to access the Virginia State Police website.

http://sex-offender.vsp.virginia.gov/sor/

 

Crime Statistics

 


 

 

 

 

 

 

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