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Career Development: REsumÉ - Interview Follow-up

Thank-you and Follow-up Letters - Guidelines for Writing
Thank-you Letter
Example 1: Thanks/Interview - Example 2: Thanks/Career/Job Fair (pdf)

After the interview, there are several ways you can keep the potential employer’s attention on YOU as the likely person to hire.  Perseverance pays off.  More than just being polite, a thank-you letter is a way of getting your name in front of an employer again.  Many people don’t follow up on interviews or other job search contacts. 
A well-written thank-you letter helps you to stand apart from the crowd.

The thank-you letter is not a place for a hard sales pitch for what you want. Thank-you letters indicate you are a conscientious person who takes the time to show appreciation for the efforts of others.  Following the job interview:

  • Immediately after the interview, write a “Thank-you Letter” to the interviewer.  Mail the letter the same evening so that it arrives in the next day or two.
  • If you do not hear from the interviewer within about a week, send a “Follow-up Letter.”
Follow-up Letter -
 Example (pdf)

Review what happened in your interview.  What could you have done to make it better?  What else could you have emphasized?  A “Follow-up Letter” should convey these points:

  • I am still interested in the company’s current concerns and opportunities.
  • I have something specific to contribute that would benefit the company.
  • I would like to hear from you soon.
Guidelines for Writing Thank-you and Follow-up Letters

First Paragraph: Thank the interviewer (or express your appreciation) for the chance to meet with them to discuss the job and see the premises (use the term “meeting” rather than “interview”  if it seems appropriate).  Make some reference to your positive impressions of the company.

Second Paragraph: Offer some new information or additional reason for the employer to be interested in you for the job-perhaps a “goodie” that you didn’t mention in the interview. You might even link this new information to a problem or opportunity the company is experiencing.  Repeat the job title you are applying for, and show continued interest in it.

Last Paragraph: Let the employer know (graciously) that you expect to hear from them again and “plant” the thought in his/her mind of a phone call to you. Make it clear you’re willing to come in and discuss the job further, if necessary.


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